Leave Encashment Calculation & Taxes

Leave Encashment is a process where you can get money for the unused balance leaves. Most of the people are not aware of Leave Encashment Calculation and Applicable taxes under various conditions. In order to help them, here is complete information about Leave Encashment Calculation and applicable taxes.

Salaried people have different types of leaves like casual leave, privilege leave, sick leave etc. All these leaves are not encashable. Only a few types of leaves are encashable. One such leave is privilege leave. You can encash privilege leave if it exceeds the specified limit set by the employer.

Also Read – How to find CIF Number of SBI in Passbook?

Leave encashment takes place in various conditions like in service, on job change, on retirement or on the death of an employee. Tax applicable on leave encashment varies based on conditions specified above.

leave encashment

Leave Encashment Calculation & Taxes

Leave Encashment

The formula for calculating Leave Encashment is given below. This calculation is for earned leave as per factories act.
Leave Encashment Amount = (Basic + DA)/26 * No of encashment days)

In above formula 26 is the working days of the month. Different companies use a different formula for the calculation. Most of the companies use the following formula.

1) 1 day basic salary X No of Earned Leaves
2) (1 day basic salary + 1 day TA + 1 day DA) X No of Earned Leaves

Tax on leave encashment

After looking at the formula of leave encashment let’s look at the applicability of Tax on encashment. The tax applicable on encashment of leave depends upon various factors including time of encashment such as retirement, job change, in service etc. We will take each case separately.

At the time of Retirement

Government Employee

If you are a government employee, the entire amount received as leave encashment is tax-free.

Non-Government Employee:

The leave encashment for private sector employees is specified in section 10 (10AA) and its minimum of following factors.

  • Amount received as leave encashment
  • Last 10 months average basic salary & dearness allowance before leaving the job
  • A maximum cap as stated by the government – Rs 3 Lakhs

We take an example to make the above calculation clear.

Suresh is a private sector employee who receives Rs 5 lakh as her leave encashment at the time of retirement. He worked for 20 years and he was eligible for 35 earned leave per year. Calculation of leave is given below.

  • No. Of earned leaves Suresh was eligible for = 35 X 20 = 700 days
  • He has taken 340 leaves during the service period.
  • Leaves eligible for leave encashment = 700 – 340 = 360 days
  • Average last 10 months basic + dearness allowance = Rs 21,000

Tax Calculation:

The tax exemption would be minimum of the below 4 points:

  1. Amount received as leave encashment – Rs 5 Lakhs
  2. Maximum cap as stated by government – Rs 3 Lakhs
  3. Last 10 months average basic salary & dearness allowance before leaving the job – Rs 2,10,000 (Rs 21000 X 10)
  4. Cash equivalent of the leave balance, subject to maximum of 30 days for each completed year of service – Rs 2,87,000 (as per calculation below)

Earned leave eligibility as per above rule = 30 days X 25 = 750 days
Leaves used = 340 days
Leaves eligible for encashment (as per above rule) = 750 – 340 = 410 days (13.5 Months)

Cash equivalent = 13.5 X 21000 = Rs 2,87,000
Tax exemption = Rs 2,87,000
Taxable component = Rs 5,00,000 – Rs 2,87,000 = Rs 2,13,000

At the time of Resignation

For the calculation of leave encashment at the time or resignation, some consider it as a taxable while others prefer to give the same tax treatment at the time of retirement. In the case of the government employee it is tax-free and in the case of non-government employees similar calculation is applicable.

Leave encashment while in Service
Any leave encashment done while in service is fully taxable for both government and non-government employee.

Leave encashment on Death
The leave encashment is tax-free when paid to the nominees or legal heirs at the death of an employee.

Article by Raviraj

Raviraj is the man behind moneyalpha.com. He is graduate in finance, engaged in blogging since 6 years. He is not affiliated with any financial product, service provider, agent or broker. The purpose of this blog is to spread financial awareness and help people in achieving excellence for money. Please note that the views expressed on this Blog/Comments are clarifications meant for reference and guidance of the readers to explore further on the topics. These should not be construed as investment advice or legal opinion.

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